Andhra Pradesh State Civil Supplies Corporation Limited

INTRODUCTION

 

The Andhra Pradesh State Civil Supplies Corporation Limited has incorporated in the year 1974 as a Limited Company under the Companies Act, 1956. The share capital of the Company is fully contributed by the Government of Andhra Pradesh with an authorised share capital of Rs.10.00 crores and Paidup capital of Rs.3.00 crores.

Presently, the Corporation activities are to purchase, transport, storage, handling and distribution of foodgrains, levy sugar under Public Distribution System and also other Welfare Schemes, like Antyodaya, Annayojana, Annapurna, Mid-Day-Meals, Social Welfare Hostels, National Food for Work Programme, Sampoorna Rojgar Yojana, National Nutrition Mission, etc., procurement of paddy and maize under Minimum Support Operations as per the instructions of Government from time to time, Market Intervention Operations in Onions, Sonamasuri rice, Tamarind and Chillies as entrusted by the Government from time to time, Distribution of LPG as a Dealer of Oil Company under open market and also under Deepam Scheme at the identified places by the Government, wholesale distribution of kerosene under PDS at the places allotted by the Oil Companies and also distribution of free trade kerosene, running of MS & HSD Outlets at the places appointed by the Oil Companies.

The Right to Information Act provides more access to the information under the control of Public Authorities in order to promote transparent and accountability in the working of every public authority. In democracy, every citizen is supposed to be acquainted with the information about the functioning of the Corporation, being a Government Undertaking. It is also necessary that every citizen acquaint himself with the powers and duties of Officers and employees, procedure followed in decision making process and overall functioning of the Corporation to be made available to the public. Any citizen of the Country is entitled to get the information on the working of the Corporation from the State Information Officer and District Information Officer on request.

DISTRICT OFFICE,FUNCTIONS AND DUTIES

 

PARTICULARSOF THE DISTRICT OFFICE, FUNCTIONS AND DUTIES:

 

S.NO

Name of the DISTRICT OFFICE

Address

Functions

Duties

1

District Manager

AP. State Civil Supplier Corporation.RangaReddy, District.

IV FLOOR,

Sneha SilverJubli building,

Collectorate compound ,Lakadikapul.

Hyderabad.

1.       To purchase, transport, srage, handling and distribution of food grains, levy sugar under PDS.

2.       To purchase, transport rice under other welfare schemes, such as Antyodaya, Annayojana Annapurna, Mid-Day-Meals, S.W. Hostels, NFFWP, SGRY, NNM.

3.       Procurement of paddy and maize under MSP Operations.

4.       Market Intervention Operations to control the rise in prices and to make available commodities identified by the Government to the consumers as per the decision of the Government from time to time.

5.       Distribution of LPG as a Retail Distributor appointed by the Oil Companies for distribution of LPG to the consumers.

6.       Distribution of LPG as a Distributor appointed by Oil Companies and identified by the State Government under Deepam Scheme.

7.       Wholesale distribution of K.Oil as appointed by Oil Companies.

 

 

8.       Ensure lifting of essential commodities as per allotment made by Govt. of India and State Government without any lapse.

9.       Ensure releases of stocks to the F.P.Shop Dealers as per the allotment made by the District Collectors.

10.   Ensure proper distribution of LPG, K.Oil, MS & HSD to the consumers at the places acting as a Dealer.

 

 

Powers and Duties of Officers and Employees

Please provide details of the powers and duties of officers and employees of the authority by designation as follows

Sl.

No.

Name of the Officer / Employee

Designation

Duties allotted

Powers

1

M.Linga Reddy

 

District Manager

He is a Head of the District  and exercise all powers for implementation of the activities entrusted to the Corporation by the Head office from time to time. He will formulate plan for undertaking the activities in consultation with the Head office. He is having knowledge of every activity of the Corporation. He also implements Head office orders, circular instructions in administrative matters in the District office.

 

Vested with Full Powers.

 

2

District manager

Statutory:

Nil

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative

He is responsible for overall activities connected to PDS and timely collection of drafts from the MLS Points completion of lifting, transportation and distribution of all essential commodities as per monthly allotments under various schemes communicated from HO and collector (CS).

He is responsible with regard to Market Intervention Schemes, Paddy Procurement Operations

He is responsible for lifting and transportation of commodities from FCI and sugar factories through Stage-I and Stage-II movement.

He is responsible to conduct Physical Verification of essential commodities at MLS Points every month.

He is responsible for monthly reconciliation with regard to financial and stock transportations of all MLS Points.

He is responsible all transactions at LPG Outlets, Petrol Bunks, Kerosene Outlets.

He is responsible hiring of proper godowns and maintenance of them and enter into agreements with concerned owners of the building.

 

Inspection of MLS Points, Procurement Centers, LPG Outlets, etc.

 

Conducting Physical Verification of stocks.

 

 

 

Financial:

Upto Rs.10,000/- - only for the business activities as approved by VC & Managing Director.

 

3

Asst.Manager (Accts)

Statutory:

Nil

 

 

 

Administrative:

He shall assist the D.M. in all matters connected to finance and accounts and other subjects. He is responsible for all financial transactions drawal of monthly trial balance, finalization of annual accounts.

He is responsible to verify Bank Reconciliations regularly. He is responsible to settle stage-I and II transport bills. He is responsible for reconciliation of accounts at all MLS Points, LPG Outlets and Market Intervention Operation. He is responsible for judicious indenting of funds for HO and optimum utilisation of funds received as per the orders issued in this regard from HO.

He is responsible to inspect MLS Points in the District every month with regard to checking of quality of stocks and conduct P.V.

 

4

Asst.Manager (Genl.)&(Tech)

Statutory

Nil

 

 

 

Administrative

He shall assist the D.M. in all matters connected to transportation of essential commodities from FCI, Sugar factories checking of quality of stocks and attend to all items of work entrusted to him by the D.M. from time to time.

He shall supervise transportation of all commodities under Stage-I & II as per schedule and ensure proper distribution.

He shall inspect MLS Points in the District every month with regard to checking of quality of stocks and also conduct PV of essential commodities.

He shall also inspect LPG Outlets, Petrol Bunks run by the Corporation periodically and ensure the transportation and maintenance of the godown is in proper order.

He shall arrange preparation of all PDLS connected to stocks and arrange to furnish the same to District Manager as per the instructions issued in this regard.

He shall arrange reconciliation of stocks transactions of all MLS Points in the first week of succeeding month in DMO and ensure the stock accounts are tallied.

He shall attend to any other item connected to the DMO as instructed by the D.M.

Inspection of MLS Points, Procurement Centres, LPG Outlets, etc

 

 

Financial

Nil

 

 

Procedure Followed at district level in Decision-making Process.

Describe the Procedure followed in decision-making by the public Authority

Activity

Description

Decision-making process

Designation of final decision-making Authority

Goal-Setting & Planning

Fixation of targets for lifting of stocks from source points within the specified period and distribution of the same in a month under PDS.

Interacts with FCI and DM and Oil Companies

 

JC / EOED

Budgeting

Allocation of the Budget for functioning of the Corporation will be approved by the Board.

Interacts with the DM.

 

JC / EOED

Formulation of programmes, schemes and projects

Conducting special drive for inspection of Physical Verification and District Offices

Interacts with DM.

 

JC / EOED

Release of Funds

For purchase of essential commodities, payment of salaries, transport bills and other expenditure.

Interacts with DM.

 

JC / EOED

Implementation / delivery service / utilization of funds

Utilization of funds, allocation, etc.

Interacts with DM.

 

JC / EOED

Monitoring & evaluation

Monthly review -  performance of  DM.

Interacts with DM & MLS POINTS INCHARGES.

JC / EOED

Gathering feedback from public

Receipt of complaints from public media, news papers, etc.

Interacts with DM.

JC / EOED

Undertaking impovements.

Redressal of grievances of public, departmental personnel and modernization of Corporation

Interacts of  DM.

 

JC / EOED

 

________________________________________________________

 

DISTRICT OFFICE:

DISTRICT MANAGER

_____________________________________________________________

AM (Accts. AM (T) / AM (Genl.)

| |

________________________________________________________

Staff

|

MLS Points

Norms set for the Discharge of Functions

Please provide the details of the norms / standards set by the public authority for the discharge of its functions/delivery of service:

Sl.

No.

Name of the service

Service delivery standards time limits

Whom to contact

1

Lifting of the stocks as per the allotment made by the Commissioner of Civil Supplies within the validity period.

By the end of the every month

 District Manager.

2

Release of stocks as per the allotment made by the District Collector

Within 48 hours on receipt of Release Orders at MLS Point.

Incharge MLS Points / District Manager.

3

Distribution of LPG, Kerosene, etc. from the Corporation Outlets.

As per indents

Incharge Outlets/ District Manager.

4

Physical Verification of stocks at MLS Points

Every Month

District Manager / Asst. Manager / Senior Staff

5

Inspection of Corporation LPG Outlets, K.Oil Outlets

Every Month

District Manager / Asst. Managers

6

Transportation of stocks under Stage-I Daily maintaining

As per schedule.

District Manager in District.

7

Transportation of stocks under Stage-II Daily maintaining

As per schedule

Incharge MLS Point/ District Manager.

Rules, Regulations, Instructions, Manual and Records for Discharging Functions

 

Sl.No

Description

Gist of contents

Price of the publication if priced

 

Rules & Regulations:

 

 

1

Employees Recruitment and Service Regulations, Employees Pay and Allowance Regulations, Conduct, Discipline and Appeal Regulations Leave Regulations, Employees Conveyance allowance Regulations.

Made available in Staff Regulations

District Manager.

RangaReddy.

 

Categories of Documents held by the Public Authority under its Control

Provide information about the official documents held by the public authority or under its control.

Sl.No.

Category document

Title of the document

Designation and address of the custodian (held by / under the control of whom)

1

District-wise allotment orders of essential commodities for lifting under PDS and other Welfare Schemes.

Mandal-wise allotment

District Manager APSCSCL.

2

Allotment of essential commodities MLS Point-wise under PDS and other Welfare Schemes

MLS Point-wise allotment orders

District Manager

3

Progress of procurement

Procurement of Maize and Paddy under MSP Operations

District Manager.

4

Allotment to Fair Price Shops

Releases

MLS Point Incharge /

 District Manager

 

Arrangement for Consultation with, or Representation by, the Members of the Public in relation to the Formulation of Policy of Implementation thereof

Describe arrangements by the public authority to seek consultation participation of public or its representatives for formulation and implementation of policies?

S.No.

Function / Service

Arrangements for consultation with or representation of public in relations with policy formulation

Arrangements for consultation with or representation of public in relations with policy implementation

Nil

Nil

Nil

Nil

BOARDS,COUNCILS, COMMITTEES AND OTHER BODIES CONSTITUTED AS PART OF PUBLIC AUTHORITY.

Name of the Board, Council, Committee, etc.

Composition

Powers & Functions

Whether its Meetings open to Public / Minutes of its Meeting accessible for Public

Board of Directors

The Board consist not less than 2 and not exceeding 8 members at any time. Present Board consist of 3 non-official including Chairman and 3 official members.

Policy decisions of the corporation and Appellate Authority in respect of disciplinary cases.

Meetings are not open to the public. Minutes are also not accessible to the public.

Monthly Remuneration received by Officers and Employees, including the System of Compensation as provided in Regulations

Provide information on remuneration and compensation structure for Officers and employees in the following format.

Sl.

No.

Designation

Monthly Remuneration including its composition

(Pay Scales)

System of Compensation to determine Remuneration as given in regulation

1

District Manager

Rs.10845-22955

Monthly emoluments

2

Asst. Manager (Acct)

Rs.8815-18805

Consists of Pay in

3

Asst. Manager(Tech)

Rs.8815-18805

the pay scale, DA,

4

Asst. Manager (General

Rs.8815-18805

CCA, HRA, CA and

5

Accountant Gr-I

Rs.7385-16615

Other allowances as

6

Assistant Gr-I

Rs.7385-16615

per normal procedure

7

Tech. Assistant Gr-I

Rs.7385-16615

 

8

Accountant Gr-II

Rs.6505-14665

 

9

Assistant Gr-II

Rs.6505-14665

 

10

Tech. Asst. Gr.II

Rs.6605-14665

 

11

Accountant Gr.III

Rs.4825-10845

 

12

Assistant Gr.III

Rs.4825-10845

 

13

Tech. Asst. Gr.III

Rs.4825-10845

 

 

 Provide information on the nature of subsidy, eligibility criteria for accessing subsidy and designation of officer competent to grant subsidy under various programmes/schemes.
 

Agency

Plan/Programme/Scheme/

Project/Activity/Purpose for which budget is allocated

Proposed expenditure

Expected Outcome

 

APSCSCL

For distribution of Rice (PDS Rice subsidy scheme Non-plan scheme)

851.22

--

Available with

O/o. CCS.

 

Describe the particulars of information dissemination mechanisms in place / facilities available to the public for accessing of information:

 

Facility

Description (Location of Facility (Name etc)

Details of information made available

News Paper Reports

IV FLOOR,

Sneha SilverJubli building,

Collectorate,compound, Lakadikapul,Hyderabad.

News Paper Reports, Adverse News Items, Rejoinders, Achievements, Information on Working and Guidelines.

Public Announcements

-do-

Procurement of Paddy and Maize under MSP and Market Intervention Operations.

Information Counter

-do-

Get the information sought.

Publications

Nil

Nil

Office Library

Nil

Nil

Websites

Under development

Under development

Other facilities (Name)

Nill

Nil

 

Names, Designations and other Particulars of Public Information Officers, A.P State Civil Supplies Corporation Limited.RANAGA REDDY DIST.

Sl. No.

Name of Office / administrative unit

Name & Designation of PIO

Office Tel. Residence Tel.

Fax:

E-Mail

1

District Manager                  Ranga Reddy Dist.

Sri M.Linga Reddy

23297207(O) 55667395 (R)

apscscrrd @yahoo.co.in

 

 

Assistant Public Information Officer(s)

 

Sl. No.

Name of Office / administrative unit

Name & Designation of APIOs

Office Tel. Residence Tel.

Fax:

E.Mail

1

Asst.Manager. (Finance)

Sri K.Raja Ratnam.

2329720 (O)

55619982 (R)

apscscrrd@yahoo.co.in

 

 

Appellate Authority

 

Sl. No.

Name of Office / administrative unit

Name & Designation of Appellate Authority

Office Tel. Residence Tel.

Fax:

E.Mail

1

J.C /EOED APSCSCL    COLLECRORATE RANGA REDDY

Sri Syed Ali Murtaza Rizvi,IAS.

23235830 (O)

24015299 (R)

 

 
Other Useful Information

Please give below any other information or details of publications which are of relevance or of use to the Citizens.

In case of any information which is not covered hereunder, any citizen, consumer can approach Inspector / District Inspector / Asst. Controller / Regional Dy. Controller) available nearby.

You may mention here information of your department which is excluded under Section 8(1) of the Act and / or under Rules of the State Government as guidance to the public seeking information from your department.

Place: Hyderabad

Date: 19.5.06

Name and Designation of the Officer: Sri Syed Ali Murtaza Rizvi, IAS.

                                                            J.C / EOED / APSCSCL.RANAGAREDDY.